Sometimes, collaborating on a document online can bring even the most reserved person to the boiling point because people do not know about the existence of software solutions that make such work much easier. In this article, we will consider the functionality of content-sharing platforms for easier collaboration.

Content sharing platforms – a new trend in business

Content collaboration platforms have evolved over the years from a simple communication channel into a true innovation center for companies, enabling task, project, and document management. With new features being added all the time, it can be difficult to keep track of all the options available on these platforms.

Internal content sharing platforms provide a central platform where team members can store and share data to brainstorm and solve business problems or complete projects. Such collaboration software allows team members to communicate effectively regardless of location. Examples of such solitons include the most common work-related software companies use in their daily practice.

Less well-known are the collaborative tools that enable boards to work effectively. This type of software is known as virtual boardroom software, board management software, and many other synonymous terms. It has all the functionality of the classic collaboration tools while offering some extra features as they are solely focused on the whiteboard.

Choosing the right collaboration software also gives everyone an incentive to explore new channels of communication. Weekly team meetings and email updates can quickly get boring and repetitive. Team members lose interest and don’t get much use out of them.

How do content collaboration platforms work?

Content collaboration platforms are designed to allow users to create virtual workspaces for collaboration between permanent and ad hoc teams. Most platforms support privacy and data security policies that protect corporate data and users. They also enable organizations to enforce compliance and legal requirements for data sharing and storage, logging, audit/disclosure, and archiving.

These are some core features of team collaboration platforms:

  • messaging
  • chat
  • channels
  • voice calls
  • video conferencing
  • screen sharing
  • calendar
  • file sharing.

Content collaboration platforms have the following benefits:

  • increasing security. Due to the means of delimitation of access, a company can strictly control the access of employees to information and documents. Having a single database allows companies to archive and restore information in a short time;
  • reduction of time of access to information. Any document can be sent by e-mail or using communication of the electronic document management system;
  • optimize the storage of data. A single data warehouse reduces the need to store many copies of documents. Document access and indexing tools that use electronic document management systems allow users to instantly access the necessary documents and other information.

Virtual data room – a perfect solution for business collaboration

Virtual data room software serves as a good alternative to content sharing platforms as the software enables a secure data warehouse and collaborative tools for deal-making. Data room functionality allows you to use this solution as a single platform for managing all business processes in the electronic environment: content management, electronic document management, project management, task setting and control, content exchange, and more.

The global market of data room solutions is presented by the following vendors:

  • Intralinks
  • Merill
  • Securedocs
  • Firmex
  • Docusign
  • Ansarada
  • Citrix

For senior management, the data room provides the ability to track and regulate all processes and operations online. This allows you to accumulate daily operational, statistical, and analytical information about the work of personnel and, if necessary, quickly respond to identified shortcomings, set and distribute tasks, thereby increasing the overall performance of the enterprise.